Board Minutes

ADDISON SCHOOL DISTRICT 4 – ADDISON , ILLINOIS

Minutes of the Regular Board Meeting of September 25, 2007 held in the Board Room at Indian Trail Junior High School . President Williams called the regular meeting to order at 7:35 p.m.

Mr. Langton led the audience in the Pledge of Allegiance.

Roll call showed the following individuals:

PRESENT : Daniels, Lullo , Ricamato, Ruffolo, Towns, Williams
ABSENT: Willis
A quorum was declared present.

Appointment of Secretary Pro-Tem
The Board unanimously appointed Mr. Sergio Ruffolo, as the Secretary, Pro-Tem, in the absence of Kathy Willis.

Motion #1: Approval of Minutes
Motion by Mr. Lullo, second by Mr. Ruffolo to approve the minutes of the Regular and Closed Session Meeting Minutes of September 10, 2007.

ROLL CALL VOTE: AYE: Daniels, Lullo, Ricamato, Ruffolo, Towns, Williams
ABSENT: Willis
NAY: None…Motion #1 Carried.

Hearing on the 2007-2008 Addison School District 4 Budget

Mr. Hitcho, Assistant Superintendent for Business, presented the budget document that was originally reviewed at the Budget Committee meeting on July 24, 2007. There have been no changes since that time. He explained that the budget was on display for the required thirty days as required by law and a public hearing was held. Mr. Hitcho addressed questions from the Board and no questions were brought forward from the audience.

Motion #2: Approval of the 2007 Addison School District 4 Budget
Motion by Mr. Ruffolo, second by Mr. Daniels to approve the 2007-2008 School District Budget, as presented, during the Public Hearing.

ROLL CALL VOTE: AYE: Williams, Daniels, Lullo, Ricamato, Ruffolo, Towns
ABSENT: Willis
NAY: None…Motion #2 Carried.

Motion #3: Approval of Accounts Payable for Month of September 2007
Motion by Mr. Daniels, second by Mrs. Ricamato to approve the Accounts Payable for the Month of September 2007, as follows:

Education Fund $ 521,186.75
Building Fund    $ 282,422.89
Transportation     $ 18,944.64
Bond & Interest       $ 535.00
Total                 $ 823,089.28

ROLL CALL VOTE: AYE: Lullo, Ricamato, Ruffolo, Towns, Williams, Daniels
ABSENT: Willis
NAY: None…Motion #3 Carried.

Motion #4: Approval of Payroll for the Month of August 2007
Motion by Mr. Lullo, second by Mrs. Ricamato to approve the Payroll for August 2007, as follows:

Education Fund $258,428.02
Building Fund     $ 34,670.74
Transportation      $ 3,369.34
Total                 $296,468.10

ROLL CALL VOTE: AYE: Ricamato, Ruffolo, Towns, Williams, Daniels, Lullo
ABSENT: Lullo
NAY: None…Motion #4 Carried.

Communication/Public Participation : None

Presentations

What's Happening at Lincoln Elementary School
Mr. Guillermo Heredia, Principal of Lincoln Elementary School, updated the Board on the 2007-2008 Goals for Lincoln's students and staff. He illustrated the different learning styles used within each classroom, integrating small group and hands-on learning, and the use of technology in the classroom. He emphasized how important parental involvement is to the students' learning process and illustrated the increase in test scores that has taken place at Lincoln School . Mr. Heredia stressed that through the efforts of the students, teachers, staff and parents great strides have been achieved at Lincoln to impact the level of student achievement. Mr. Heredia invited the entire Board to stop in anytime and experience first hand the hard work and dedication of the Lincoln staff. The Board thanked Mr. Heredia on a very informative presentation.

Financial/Human Resources Software Presentation
Mr. Hitcho, Assistant Superintendent for Business reported on the recommendation for purchase of a Financial/Human Resource Software package for the district's use. He presented a Power Point presentation explaining the inadequacies of the present software package and the rationale for purchase of a new system. After several meetings, site visits and discussion by the committee, Skyward, of Stevens Point , Wisconsin was chosen as the supplier. Action will be taken on this recommendation later in the meeting.

Superintendent's Report : Dr. Hendricks shared the following:

• Dr. Hendricks reported that two Board members and he attended the Ottosen, Britz, Kelly, Cooper and Gilbert Law Conference. Dr. Cooper, the school district's attorney, gave an excellent presentation. The conference was very worthwhile.
• Dr. Hendricks and John Daniels attended the New Board Member Training, conducted by Mr. Bill Smith, at Medinah School District on Thursday, September 20, 2007.
• The natural disaster simulation drill, held on Thursday, September 20, went very well. The School District 's role was fulfilled in excellent fashion. The Fullerton School faculty and staff did a great job of handling the simulation drill, that impacted their school.

Business Report: Mr. Hitcho reported:

• Real Estate Tax Money: Mr. Hitcho said the district has received $1,067,606 more than in tax year 2005. This equates to a 4.9% increase. Increased revenue over the tax cap can be attributed to new construction growth in the District.
• Mr. Hitcho reviewed a payroll issue that was resolved manually in the system. This issue affected about 50 people.
• All facilities were inspected by the Regional Office of Education.
• Replacement desks were delivered to Indian Trail this week.
• A current non-instructional area at Fullerton School was turned into a 5 th grade classroom this week, due to an increase in enrollment.
• The concrete was poured at the 121 Fullerton building and ramps/sidewalks have been poured at Stone Elementary.
• The District's health insurance carrier representative will be meeting with Mr. Hitcho and Dr. Hendricks to discuss new insurance rates that will go into effect on January 1, 2008.

Curriculum Report: Dr. Sharma-Lewis reported:

• MAPS assessment training will begin on Monday, October 1. Forty staff members and several administrators will be trained on this system. After training, establishment of the first student testing window will be scheduled somewhere between October 15 and October 31, 2007.
• March 2007 ISAT results will be reported on in an October Board meeting.
• This is the 5 th week of the Harcourt Brace Program math pilot for elementary teachers and the Glencoe Program math pilot for the junior high teachers. Dr. Sharma-Lewis has reported that teachers have adjusted well to the program and like the benefits of the technology components.
• Dr. Sharma-Lewis provided a One Book update. One Book is a new community initiative that will be introduced across the entire Village of Addison next year. A One Book meeting was held on Monday, October 15. The Addison Public Library will be leading the group to plan community-wide activities that relate to the book The Giving Tree by Shel Silverstein.
• The Early Release schedule for Thursday, September 27 th was shared and discussed.
• Articulation between District 4 and District 88 was discussed.

Motion #5: Acceptance of District 4 Staff Resignation Requests

Motion by Mr. Towns, second by Mr. Lullo to accept the District 4 Staff Resignation Requests for the following individuals:
CERTIFIED STAFF - RESIGNATION
AMANDA VENEGONIA-DEATON Effective: 9/21/07 – RESIGNATION Assignment: Music Teacher – Lincoln and Wesley Elementary Schools

EDUCATIONAL SUPPORT PERSONNEL – RESIGNATION
KIMBERLY R. BOTDORF Effective: 10/5/07 – Resignation Assignment: Secretary to the Assistant Superintendent for Business – District Position
JANE BUSHUE Effective: 9/7/07 – Resignation Assignment: Special Education Inclusion Aide – Fullerton Elementary School Term of Employment: 9 days Hired: 8/27/07
ANTOINETTE DeZUTTI Effective: 9/21/2007- Resignation Assignment: Special Education Inclusion Aide – Fullerton Elementary School
PATRICIA SOBIESZEK Effective: 9/17/07 – Last day as an Aide – Resignation Assignment: Inclusion Aide for Grade 4 – Fullerton Elementary School

ROLL CALL VOTE: AYE: Ruffolo, Towns, Williams, Daniels, Lullo, Ricamato
ABSENT: Willis
NAY: None…Motion #5 Carried.

Motion #6: Approval of District 4 Staff Employment Requests

Motion by Mr. Towns, second by Mr. Lullo to approve the District 4 Staff Employment Requests for the following individuals:
CERTIFIED STAFF EMPLOYMENT
KARLENE M. WILKEN Effective: September 20, 2007 Part-time Teaching Contract Assignment: Part-time Music Teacher – Wesley Elementary School
BRANDON ESTES Effective: September 20, 2007 Initial Teaching Contract Assignment: Music Teacher – Lincoln Elementary School
PATRICIA SOBIESZEK Effective: September 18, 2007 Initial Teaching Contract Assignment: Grade 5 – Fullerton Elementary School

EDUCATIONAL SUPPORT PERSONNEL EMPLOYMENT
MARY ANNE NAKAMOTO Effective: 9/10/07 Full-time ESP Position Assignment: Special Education Inclusion Aide/Grade 4 - Fullerton Elementary School
TRISHA L. RINALDI Effective: 9/17/2007 Full-time ESP Position Assignment: Program Aide for Int. L.D. Class – Stone Elementary School MICHELLE A. SCIMECA Effective: 9/17/07 Part-time ESP position Assignment: Reading Improvement Aide – Lake Park Elementary School
LISA K. STRUC Effective: 9/17/07 Full-time ESP position Assignment: Instructional Aide for Grade 1 – Fullerton Elementary School
SABA S. SYED Effective: 9/12/07 Full-time ESP position Assignment: Reading Improvement Aide – Indian Trail Junior High School

ROLL CALL VOTE: AYE: Towns, Williams, Daniels, Lullo, Ricamato, Ruffolo
ABSENT: Willis
NAY: None…Motion #6 Carried.

Motion #7: Approval of Financial/Human Resource Software Purchase
Motion by Mrs. Ricamato, second by Mr. Daniels to approve Skyward as the Financial/Human Resource Software package for the district, for a first year total cost of $100,083.00

ROLL CALL VOTE: AYE: Daniels, Lullo, Ricamato, Ruffolo, Towns, Williams
ABSENT: Willis
NAY: None…Motion #7 Carried.

Items of Discussion:

Next Regular Board of Education Meeting – Tuesday, October 16, 2007 – 7:00 p.m. – Indian Trail Junior High School - Board Room

Club/Activity Sponsors: Mr. Langton reported that all certified staff has been reminded of the provision in the 2005-2010 Negotiated Agreement that allows them to submit an application to be a sponsor for a Club/Activity at their school and receive a stipend. Applications for approval will be brought to the Board in October.

Parent University : Dr. Hendricks reminded the Board that Addison Trail will be hosting the Parent University on Saturday, November 3, from 8:30 a.m. – 1:00 p.m. District 4 will be presenting a session on “Parent Assistance with Homework”.

Early Dismissal Days: A schedule of early dismissal dates for the 2007-2008 school year was distributed.

Board Policy Updates: Mr. Langton explained that he and Mrs. Willis will review the policies and bring their recommendations to the Board at the October 16 Board of Education meeting. This will be the first reading of the policies.

Technology Team Recognition: The District 4 Technology Team has received State Board Recognition under the “Those Who Excel” program. District 4 will plan a recognition for the technology team soon.

Copier Replacement: Due to complaints on service and poor performance from a number of sources, Mr. Hitcho will be conducting a Needs Analysis to all stakeholders in the District to determine what's working, what can be improved, who is impacted and what copier solution can best fit our District. He will report the findings to the Board at a later date.

Mrs. Willis, Board secretary, arrived at this point of the meeting.

Miscellaneous/Unfinished Business

Dr. Hendricks reported that a sink hole had developed in a berm on the south side of Indian Trail. An old abandoned well had given way. The fire department checked it out and the hole will be filled in on Wednesday, September 26.

Dr. Hendricks also reminded everyone that Kiwanis Peanut Day will be held on Thursday and Friday, September 27 and 28, 2007. He asked everyone to please support your local Kiwanis group.

Mr. Ruffolo, once again, expressed his concerns on the safety of our children during and after the upcoming reconstruction and widening of Fullerton Avenue . Dr. Hendricks will set up a meeting with the Village Engineer to discuss this concern.

The National School Board Convention will be held March 29 – April 1 in Orlando , Florida . Dr. Hendricks asked the Board to please inform Mrs. Hansen if they plan to attend, so she may reserve a room for them.

Motion #8: Adjournment

Motion by Mrs. Ricamato, second by Mr. Daniels to adjourn the Tuesday, September 25, 2007, Board of Education Meeting.

ROLL CALL VOTE: AYE: Lullo, Ricamato, Ruffolo, Towns, Williams, Willis, Daniels
ABSENT: None
NAY: None…Motion #8 Carried.

The regular Board of Education meeting adjourned at 9:07 p.m.

___________________________           ______________________ 
Kathy Willis, Secretary                                Dave Williams , President

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